Request for Term Deletion

1-Title of the Executive Procedure:
 Request for Semester Deletion
2-Purpose of Executing the Executive Procedure:
3-Recipients of the Service:
Student
4-Service Providers:
-Education Expert
-Trusted Physician
-Group Manager
-Educational Deputy of the Faculty
-Director of Educational Affairs
-Chief Education Expert
5-Required Documents and Information:
Medical and non-medical documentation and reasons for semester deletion
6-Forms Used:
Semester Deletion Form
 
 
7-Description of Work Steps:
1
 
Receiving and filling out the form by the student and providing documented reasonsStudent
2Delivering the form by the Education Expert and reviewing the student's semester and educational statusEducation Expert
3Reviewing the submitted documentsTrusted Physician
4Review by the Group Manager for coordination for future semestersGroup Manager
5Forming an Educational Council and a letter to the Director of Educational Affairs upon approvalEducational Deputy of the Faculty
6Approval by the Educational Director - Instruction to the Expert - Rejection by the Manager - Instruction to the Faculty for ArchivingEducational Director of the Faculty
7Semester deletionEducation Expert
 
 
Note: The reasons mentioned must be substantiated by valid documents to be attached to this request submitted to the Faculty's education
8-Responsibilities and Authorities of Each Executive Factor:
Faculty Expert: Reviewing the number of credits completed, academic semester, GPA, number of leave semesters, and semester deletion; coordinating with other periods
Physician: Certifying the medical documents submitted by the student after approval by the Faculty Expert
Group Manager: Reviewing student's coordination in case of deletion and selecting credits for the next semester
Educational Deputy of the Faculty: Announcing the council's decision to the Director of Educational Affairs
Director of Educational Affairs: Upon approval, instructing the Chief Education Expert for deletion
Chief Education Expert: Deleting the student's semester
9-Laws and Regulations:
Article 19 of the Educational Regulations of the Ministry of Science, Research and Technology
10-Type of Technology Used in Executing the Method:
Educational Software
 
 
Student's request along with reasons
Request for Semester Deletion
 

Note: The reasons mentioned must be substantiated by valid documents to be attached to this request submitted to the Faculty's education
 
Education Expert
Certification by Trusted Physician
No
Yes
Group Manager
No
Review of Academic Semester Status

Archiving
Necessary instructions to the respected Chief Education Expert by the Director of Educational Affairs
Disagreement
Agreement
Educational Deputy of the Faculty
Approval of the Educational Council
Resolution of the Educational Council
Numbers of the Education Expert: Student's Semester Deletion
 
 
Qom University of Technology
 
 
"Semester Deletion Request Form"
Date:......................
Number:....................
Attachment:....................
I, .........................................................................., student of the field of ........................................................................................................................
Daytime course              Night course         Semi-attending            Bachelor’s degree with student number ............................................., request to delete the semester in the term ........................... of the academic year................................. for the following reasons.
1-...............................................................................................................
2-...............................................................................................................
                                                                                            Date and signature of the student
Note: The reasons mentioned must be substantiated by valid documents that will be attached to this request submitted to the Faculty's education
Opinion of the Student's Educational Expert
1-The applicant has taken                          credits in the semester requested.
2-The student has taken                          credits during the academic semester                     and has passed the credits with GPA              .
3-The student has had              semesters of academic leave and                                  semesters deleted so far.
4-In case of semester deletion, it is possible to present credits in the following semester and coordinate with the university's educational programs            not possible.
5-Other necessary matters:
                                                                                                    Signature of the Faculty Expert
Opinion of the Trusted Physician
The medical certificate is not approved            is approved              
In the requested semester, the student's presence at the university is possible                 is not possible          
                                                                                Seal and signature of the Trusted Physician 
Opinion of the Group Manager:
Deleting the student's semester will create inconsistencies in selecting credits for the following semesters             will not create            
The group agrees to the student's semester deletion               does not agree         
                                                                                                     Signature of the Group Manager
Dear Director of Educational Affairs and Graduate Studies
With greetings and respect, according to the resolution of the Educational Council of the Faculty dated ...............................................the above request was approved       was rejected               
                                                                                                        Educational Deputy of the Faculty
1-Considering the objections of the Faculty, the request should be archived in the student's file                
2-Respected Chief Education Expert: Considering the Faculty's agreement with the above request, please take necessary actions as needed        
                                                                                                      Director of Educational Affairs and Graduate Studies
Action by the Expert:
All elective credits in the semester.................of the academic year........................have been deleted        The academic status in the mentioned semester has been changed to "Semester Deletion"
                                                                                                   Date and Signature of the Expert
Copy to:   - Faculty Education