Request for Term Deletion
Request for Semester Deletion
2-Purpose of Executing the Executive Procedure:
3-Recipients of the Service:
Student
4-Service Providers:
-Education Expert
-Trusted Physician
-Group Manager
-Educational Deputy of the Faculty
-Director of Educational Affairs
-Chief Education Expert
5-Required Documents and Information:
Medical and non-medical documentation and reasons for semester deletion
6-Forms Used:
Semester Deletion Form
7-Description of Work Steps:
| 1 | Receiving and filling out the form by the student and providing documented reasons | Student |
| 2 | Delivering the form by the Education Expert and reviewing the student's semester and educational status | Education Expert |
| 3 | Reviewing the submitted documents | Trusted Physician |
| 4 | Review by the Group Manager for coordination for future semesters | Group Manager |
| 5 | Forming an Educational Council and a letter to the Director of Educational Affairs upon approval | Educational Deputy of the Faculty |
| 6 | Approval by the Educational Director - Instruction to the Expert - Rejection by the Manager - Instruction to the Faculty for Archiving | Educational Director of the Faculty |
| 7 | Semester deletion | Education Expert |
Note: The reasons mentioned must be substantiated by valid documents to be attached to this request submitted to the Faculty's education
8-Responsibilities and Authorities of Each Executive Factor:
Faculty Expert: Reviewing the number of credits completed, academic semester, GPA, number of leave semesters, and semester deletion; coordinating with other periods
Physician: Certifying the medical documents submitted by the student after approval by the Faculty Expert
Group Manager: Reviewing student's coordination in case of deletion and selecting credits for the next semester
Educational Deputy of the Faculty: Announcing the council's decision to the Director of Educational Affairs
Director of Educational Affairs: Upon approval, instructing the Chief Education Expert for deletion
Chief Education Expert: Deleting the student's semester
9-Laws and Regulations:
Article 19 of the Educational Regulations of the Ministry of Science, Research and Technology
10-Type of Technology Used in Executing the Method:
Educational Software
Student's request along with reasons |
Note: The reasons mentioned must be substantiated by valid documents to be attached to this request submitted to the Faculty's education
Education Expert |
Certification by Trusted Physician |
No |
Yes |
Group Manager |
No |
Review of Academic Semester Status |
Archiving |
Necessary instructions to the respected Chief Education Expert by the Director of Educational Affairs |
Disagreement |
Agreement |
Educational Deputy of the Faculty |
Approval of the Educational Council Resolution of the Educational Council |
Numbers of the Education Expert: Student's Semester Deletion |
| Qom University of Technology | "Semester Deletion Request Form" | Date:...................... Number:.................... Attachment:.................... |
| I, .........................................................................., student of the field of ........................................................................................................................ Daytime course Night course Semi-attending Bachelor’s degree with student number ............................................., request to delete the semester in the term ........................... of the academic year................................. for the following reasons. 1-............................................................................................................... 2-............................................................................................................... Date and signature of the student | ||
| Note: The reasons mentioned must be substantiated by valid documents that will be attached to this request submitted to the Faculty's education | ||
| Opinion of the Student's Educational Expert 1-The applicant has taken credits in the semester requested. 2-The student has taken credits during the academic semester and has passed the credits with GPA . 3-The student has had semesters of academic leave and semesters deleted so far. 4-In case of semester deletion, it is possible to present credits in the following semester and coordinate with the university's educational programs not possible. 5-Other necessary matters: Signature of the Faculty Expert | ||
| Opinion of the Trusted Physician The medical certificate is not approved is approved In the requested semester, the student's presence at the university is possible is not possible Seal and signature of the Trusted Physician | ||
| Opinion of the Group Manager: Deleting the student's semester will create inconsistencies in selecting credits for the following semesters will not create The group agrees to the student's semester deletion does not agree Signature of the Group Manager | ||
| Dear Director of Educational Affairs and Graduate Studies With greetings and respect, according to the resolution of the Educational Council of the Faculty dated ...............................................the above request was approved was rejected Educational Deputy of the Faculty | ||
| 1-Considering the objections of the Faculty, the request should be archived in the student's file 2-Respected Chief Education Expert: Considering the Faculty's agreement with the above request, please take necessary actions as needed Director of Educational Affairs and Graduate Studies | ||
| Action by the Expert: All elective credits in the semester.................of the academic year........................have been deleted The academic status in the mentioned semester has been changed to "Semester Deletion" Date and Signature of the Expert Copy to: - Faculty Education | ||