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Admissions and Alumni Office

 

                      Head of Department :Mr. MohammadSadegh Jaloudar Bafrouei

Office: Admission and Graduates Office

Phone: (02536169000) Ext. 526

Email: jolodar1355@gmail.com

     Department Expert: Mr. Faramarz Asghari

Office: Central Education Office

Phone: (02536169000) Ext. 524

 

Admission and Graduates Office

The Admission and Graduates Office of Qom University of Technology is responsible for handling the admission processes for undergraduate, masters, and doctoral students, including registration, file maintenance and organization, archiving correspondence related to each student, summarizing files of students about to graduate, issuing provisional graduation certificates or diplomas, etc. These important tasks are carried out with the assistance of the faculty education units. It should be noted that the Admission and Graduates Office only implements the laws and regulations of the Ministry of Science, Research and Technology, university educational council approvals, special cases commission, and the selected educational committee.

 

Admission Procedures

v Steps for admission and filing documents for all levels     

 

A- Required Documents for Completing the Educational File of Newly Admitted Undergraduate Students (Graduates of the New Diploma System)

1- Original provisional certificate of secondary school completion (second period)

2- Original secondary school diploma (second period)

3- Original graduation transcript of secondary school (second period)

4- Two pieces of 3x4 cm photos with white background

5- Educational verification for secondary school (second period) (to be obtained via the Ministry of Education portal at https://emt.medu.ir)

Important Notes

v For male students, obtaining document (item 2) from high school requires a letter from the admissions office.

The process for requesting the letter through the university educational system is as follows:

  • Student Portal (ERP)
  • Administrative Correspondence
  • Request Forms
  • Verification of diploma request
  • Submission for review
  • Receiving the letter from the admissions office

The educational verification request (item 5) is approved within at least one week by the Ministry of Education. Therefore, students must check their requests using the issued tracking code and, in case of rejection, edit and resend the information.

B- Required Documents for Completing the Educational File of Newly Admitted Undergraduate Students (Graduates of the Old Diploma System)

1- Original provisional secondary school certificate

2- Original provisional pre-university certificate

3- Original secondary school diploma

4- Original pre-university diploma

5- Original graduation transcript of the third year

6- Original pre-university graduation transcript

7- Two pieces of 3x4 cm photos with white background

8- Educational verification for pre-university period (to be obtained via https://emt.medu.ir, Ministry of Education portal)

Important Notes

v For male students, obtaining documents (items 3 and 4) from high school requires a letter from the admissions office.

The letter request process via the university education system is as follows:

  • Student Portal (ERP)
  • Administrative Correspondence
  • Request Forms
  • Verification of diploma request
  • High school name (If the names for the secondary and pre-university levels differ, separate requests for each level must be submitted)
  • Submission for review
  • Receiving letter from the admissions office

Verification requests (item 8) take at least one week for approval by the Ministry of Education. Students should follow their requests using the issued tracking code and adjust if not approved.

 

C- Required Documents for Completing the Educational File of Newly Admitted Master’s Students

 

1- Original continuous bachelor’s degree certificate (original provisional certificate or diploma)

2- Original discontinuous bachelor’s degree certificate (original provisional certificate or diploma)

3- Original associate degree certificate, if a discontinuous bachelor’s degree is held (original provisional certificate or diploma)

4- Educational verification (with 20-digit validity code) for continuous bachelor’s degree certificate

5- Educational verification (with 20-digit validity code) for discontinuous bachelor’s degree certificate

6- Educational verification (with 20-digit validity code) for associate degree certificate

7- Two pieces of 3x4 cm photos with white background

 

Important Notes:

v Male students who lack a military service completion card require issuing certificates (items 1, 2, and 3) and obtaining a certificate of enrollment with exemption classification from the university.

The enrollment certificate request process is as follows through the university system:

  • Student Portal (ERP)
  • Administrative Correspondence
  • Request Forms
  • Enrollment Certificate
  • Select Military Service Exemption option
  • Submit for review
  • Receive Enrollment Certificate from Faculty

v If the 20-digit validity code is missing from documents (items 4, 5, 6), a verification request must be made as detailed below.

ü For educational verification of state university certificates, use the Student Affairs Organization's Sajjad portal of the Ministry of Science at https://portal.saorg.ir

ü For educational verification of Islamic Azad University certificates, use the document verification system at https://estelam.iau.ir

Graduates Affairs

Graduation, Withdrawal, and Expulsion Clearance Procedures for All Levels

Request Clearance Process

1- Student Portal (ERP)
2- Administrative Correspondence
3- Request Forms
4- Clearance for Withdrawal, Expulsion, and Graduation
5- Follow-up on referrals from document dashboard

Receiving Provisional Graduation Certificates for Higher Levels

1- Completing clearance for graduation
2- Requesting certificate issuance
3- Receiving the certificate (required for male graduates to receive provisional certificates for higher degrees per article 20 of the Comprehensive Free Education Commitment Directive)

Important Note

v The provisional certificate will be issued 30 days after the clearance completion.

Receiving Documents of Lower Levels for Withdrawn or Expelled Students

1- Clearance for withdrawal or expulsion
2- Clearance for Student Welfare Fund (Student Affairs)
3- Cancellation of free education commitment for full-time students (per the Comprehensive Free Education Commitment Directive) (guideline)

  • Register in the Sajjad system at https://portal.saorg.ir
  • Request commitment cancellation
  • Download Free Education Commitment Cancellation file from Student Affairs Organization
  • Receive documents (required for withdrawn or expelled male students according to article 20 of the Comprehensive Free Education Commitment Directive)

Receiving Diplomas for Higher Levels

1- Graduation clearance
2- Clearance for Student Welfare Fund (Student Affairs)
3- Cancellation of free education commitment for full-time students (per Comprehensive Directive) (guideline)

  • Register in the Sajjad system at https://portal.saorg.ir
  • Request commitment cancellation
  • Download Free Education Commitment Cancellation file from Student Affairs Organization
  • Submit diploma request
  • Deliver provisional certificate to the university
  • Receive diploma (required for male graduates per article 20 of the Comprehensive Free Education Commitment Directive)

Important Note

v The diploma will be issued 30 days after receiving the free education commitment cancellation file.