SLA Purchase Part of the System Headquarters

Process Identification

Process Name: Purchase of Minor Goods and/or Services (from the Procurement System)

Process Owner: Administrative and Financial Deputy / Administrative and Support Management / Procurement

Process Objective: To purchase consumable items or required services for the University                                 

Internal and External Units and Related Individuals:

Internal:Procurement Agent - Warehouse Manager -  Administrative and Financial Deputy -  University President-  Deputy Offices, Administrative and Support Management, and Purchasing Officer

External: Suppliers of goods or services

Process Customers: Units requesting goods and services

Brief Description of the Process:

1-     Receiving purchase requests from the erp system  

2-     Uploading the required goods or services for price quotation in the procurement system  by the procurement agent.

3-     Price proposals are submitted by the suppliers of the requested goods or services.

4-     Cancellation of inquiries for inflated prices or unachievable goods and services for the university in the procurement system by the procurement agent.

5-     Selection and confirmation of the supplier of goods or service provider with the lowest price in the procurement system by the procurement agent.

6-     Follow-up on the purchase of goods or services from the approved supplier in the procurement system by the procurement agent.

7-     Follow-up the purchase of goods or services from the approved supplier in the procurement system by.

8-     Delivery of the required goods or services from the supplier to the university.

9-     Obtaining an invoice stamped by the supplier meeting the conditions outlined in the regulations (an invoice containing the date and address, etc.).

10-                       Minutes of consumption, installation, training, or execution  and ... for purchasing services.

11- Delivery of purchased goods along with the purchase invoice  to the warehouse manager for the purchase of goods.

12- Obtaining the warehouse receipt.

13- Affixing property labels by the property custodian on purchased goods according to the transaction rules. 

14- Consolidation of paid invoices.

15- Preparation of the consolidated invoice list. 

16-                       Obtaining payment order for the invoice.

17- Follow-up on obtaining the signature of the invoice and payment order from the university president or authorized person (Administrative and Financial Deputy).

18- Delivering the prepared document to the finance department for payment.

19- Payment of the invoice cost by the financial management electronically (payment transfer).

20-  Final confirmation of the purchase from the supplier in the procurement system by the procurement agent.

Process Inputs: Request Form for Goods and Services

Process Outputs: Purchase of necessary services and payment of costs

Connection with Other Processes:_  

Titles of Forms Used: Goods Request Form, Goods Purchase Request Form, Warehouse Receipt, and Exit Permit.

The Systems Used in the Process: 1) Administrative Automation System erp 2) E-Government Procurement System (Setad)