Frequently Asked Questions
Frequently Asked Questions about the Faculty Regulations:
What are the conditions for converting from a contract to a probationary official status?
The minimum full-time continuous employment duration from the date of contract signing is 3 years.
Achieving at least 80% of the points as per the promotion regulations for faculty members (70% is considered for professors of disciplines that do not have graduate students).
· What are the steps for converting from a contract to a probationary official status?
Submitting printed tables related to the status conversion along with supporting documents in CD format to the recruitment secretariat.
Initial examination of the file and starting the process in case of no deficiencies.
Registration of the applicant in the Mehrezevi system.
· Reviewing the file in the cultural commission and academic capability working group.
· General competence interview.
· Presenting the file to the university's recruitment executive board.
· Sending it to the center for recruiting faculty members.
· Issuing a confirmation.
What are the conditions for converting from a probationary official to a definitive official status?
The minimum full-time continuous employment duration from the date of contract signing is 3 years.
Achieving at least 80% of the points as per the promotion regulations for faculty members (70% is considered for professors of disciplines that do not have graduate students).
· What are the steps for converting from probationary official to definitive official status?
Submitting printed tables related to the status conversion along with supporting documents in CD format to the recruitment secretariat.
Initial examination of the file and starting the process in case of no deficiencies.
Registration of the applicant in the Mehrezevi system.
· Reviewing the file in the cultural commission.
· Reviewing the file in the selected committee.
· Reviewing the file in the specialized commission of the assessment board.
· General competence interview.
· Presenting the file to the university's recruitment executive board.
· Sending it to the center for recruiting faculty members.
· Issuing a confirmation.
· What is the minimum duration for each academic rank?
· The minimum full-time continuous employment duration for faculty members for promotion to any of the assistant professor or professorship ranks is 4 years.
· The following items are not counted towards the minimum full-time employment duration for faculty members for promotion to a higher rank:
· Mandatory military service.
· Unpaid leave duration.
· The duration of assignments that interrupt educational or research activities of faculty members at the university or assignment location.
· What are the conditions for reducing the duration of stay for promotion?
· The minimum duration of employment for promotion to any higher rank, if one of the following conditions is met, is subject to obtaining at least the minimum score in section 2-1 (5 points), and can be reduced by up to one year. (Only once during the period of service):
· Achieving the title of exemplary national faculty member.
· Publishing an article as the first author or responsible in Science or Nature journals.
· Being listed among the top 1% of scientists worldwide in the ESI database.
· Achieving at least 50% of the minimum required points from Article 3 "Regulation".
What are the conditions for converting from a contract to a probationary official status?
The minimum full-time continuous employment duration from the date of contract signing is 3 years.
Achieving at least 80% of the points as per the promotion regulations for faculty members (70% is considered for professors of disciplines that do not have graduate students).
· What are the steps for converting from a contract to a probationary official status?
Submitting printed tables related to the status conversion along with supporting documents in CD format to the recruitment secretariat.
Initial examination of the file and starting the process in case of no deficiencies.
Registration of the applicant in the Mehrezevi system.
· Reviewing the file in the cultural commission and academic capability working group.
· General competence interview.
· Presenting the file to the university's recruitment executive board.
· Sending it to the center for recruiting faculty members.
· Issuing a confirmation.
What are the conditions for converting from a probationary official to a definitive official status?
The minimum full-time continuous employment duration from the date of contract signing is 3 years.
Achieving at least 80% of the points as per the promotion regulations for faculty members (70% is considered for professors of disciplines that do not have graduate students).
· What are the steps for converting from probationary official to definitive official status?
Submitting printed tables related to the status conversion along with supporting documents in CD format to the recruitment secretariat.
Initial examination of the file and starting the process in case of no deficiencies.
Registration of the applicant in the Mehrezevi system.
· Reviewing the file in the cultural commission.
· Reviewing the file in the selected committee.
· Reviewing the file in the specialized commission of the assessment board.
· General competence interview.
· Presenting the file to the university's recruitment executive board.
· Sending it to the center for recruiting faculty members.
· Issuing a confirmation.
· What is the minimum duration for each academic rank?
· The minimum full-time continuous employment duration for faculty members for promotion to any of the assistant professor or professorship ranks is 4 years.
· The following items are not counted towards the minimum full-time employment duration for faculty members for promotion to a higher rank:
· Mandatory military service.
· Unpaid leave duration.
· The duration of assignments that interrupt educational or research activities of faculty members at the university or assignment location.
· What are the conditions for reducing the duration of stay for promotion?
· The minimum duration of employment for promotion to any higher rank, if one of the following conditions is met, is subject to obtaining at least the minimum score in section 2-1 (5 points), and can be reduced by up to one year. (Only once during the period of service):
· Achieving the title of exemplary national faculty member.
· Publishing an article as the first author or responsible in Science or Nature journals.
· Being listed among the top 1% of scientists worldwide in the ESI database.
· Achieving at least 50% of the minimum required points from Article 3 "Regulation".
Frequently asked questions about the employment regulations for non-faculty members:
- What is the hourly leave quota for non-faculty members per month?
The hourly leave quota is 4 hours per day and 16 hours per month, and at the end of each month, for every 8 hours, one day of the member's entitled leave is deducted. Any excess over 16 hours in a month is considered absence.
2- How many days of annual entitled leave can be saved or bought out?
Only up to 15 days of unused leave for official and contractual members can be saved or bought out, and for contractual members, only up to 15 days of unused leave can be bought out.
3- If a university non-faculty member falls ill, how many days can they use sick leave?
If a member suffers from an illness that prevents them from performing their duties, they can utilize up to 30 consecutive or non-consecutive days of sick leave with a medical certificate and approval from the university's designated doctor. For periods exceeding 30 days, approval from the relevant medical committee recognized by the university is required, and according to the regulations stipulated in Article 62 of the employment regulation for non-faculty members of the university, the member will be treated accordingly. Additionally, a member contributing to the social security fund is subject to the provisions of the social security law regarding sick leave exceeding 3 days with respect to the payment of salaries and benefits.
4- When will my promotion decree be issued?
According to the employee promotion process, the issuance of a promotion decree is conditional on completing the following stages:
- After completing and submitting the promotion form as an official letter by the authorized superior of the personnel unit to the human resources and support management, the individual's promotion file will be created and discussed in the employee promotion committee.
- Based on the valid and submitted documents regarding educational backgrounds, executive and experiential backgrounds, educational and scientific-research and cultural activity records, the files will be reviewed in the promotion committee, and their scores will be determined.
- If the stipulated minimum score indicated in the non-faculty employment regulations is achieved, the individuals' files will be put on the agenda of the human resources executive board.
- After presenting the file to the human resources executive board, if they agree to promote the ranks of individuals, the related decisions will be handed over to the employee affairs and training administration for issuing the decree.
- Depending on the time requirements and prioritizing the issuance of various decrees for employees, the promotion decree will be issued based on the date of approval by the executive board.
5- How can I prepare the promotion form and where do I submit it after completion?
The form should be prepared from the forms section of the employee and training department and after completion, it should be submitted along with an official letter signed by the unit manager/dean addressed to the human resources and support management in a physical format.
When completing the form, pay attention to the sections where scores are assigned by the unit manager or dean (sections J-5, D-11, and D-12). Do not forget to obtain signatures in the designated areas by management and individuals.
6- Why haven't I been promoted yet? (Why despite reaching the promotion time has my rank not improved?)
There are two main reasons why individuals do not qualify for promotion:
- The required duration for promotion to a higher rank (minimum duration of stay) has not yet been fulfilled.
- The duration of stay for promotion to the next rank has been completed, but according to the calculations made by the employees' promotion committee, the individual has not met the necessary minimum points required for each section of the promotion form.
7- What is the difference between the promotion decree and the rank increase decree?
The rank increase decree is issued for all colleagues who have served continuously at the university for a year (unless special conditions specified in the regulations apply), once a year and based on the member's employment date, and it adds one annual service year to the member, referred to as "annual entitlement base".
The promotion decree is issued according to the regulations for non-faculty members when the member has the minimum stay duration mentioned in Article 24 of the regulations and meets the necessary conditions in the "executive guidelines for faculty rank promotion" to be promoted to a higher rank with the request of the member, approval of the relevant organizational unit, and ratification by the executive board.
8- What are the conditions for assuming basic managerial positions (responsible expert, department chief)?
Appointment to managerial positions is initially subject to the availability of an unoccupied position and the qualified superior's judgment from the individuals' working unit, who will formally request the human resources and support management.
After the request is submitted, individuals' files will be examined based on the conditions established in Article 20, Section 2 of the regulations, and the guidelines for the appointment and dismissal of non-faculty members will be reviewed. The relevant documents and necessary evidence will be provided to the human resources executive board for decision-making.
Important note: Appointment or assuming a position and issuing a decree are contingent upon confirming the individual's qualifications by the university’s security and personnel screening office.
9- What are the conditions for employees to pursue further studies?
For continuing studies at a higher level (in a field consistent with the organizational position), a letter of approval must be sent to the human resources and support management from the qualified superior (unit heads, managers, and deputies) for the member's continuation of education in a field corresponding to their organizational position before starting their studies.
A file for the member wishing to pursue studies will be created and presented to the executive board of human resources for consideration. The member's request will be reviewed regarding compliance with study conditions, including the relevance of the requested field to the organizational position, length of service, educational level requested, and maximum acceptable qualification for the position. A decision will be made regarding approval or rejection of the request by the human resources executive board and subsequently communicated to the management of human resources and support with a written notice to inform the member.
10- What are the conditions for applying the higher educational qualification of employees?
Individuals who have received consent from the human resources executive board to begin studying at the start of their education must present their temporary or permanent qualification certificates to their qualified superiors (unit heads, managers, and deputies). If the superior approves the member’s qualification application, the request will be sent as an official letter to the human resources and support management of the university.
A file for the member wishing to apply a higher qualification will be created and placed on the human resources executive board's agenda for review.
The request will be evaluated in terms of compliance with the conditions for applying the higher educational qualification, which is based on the initial authorization from the unit and the executive board for beginning education, the relevance of the field of study at the time of applying for a position (at least 6 years for the first qualification and at least 12 years for the second qualification), and the length of service of the individuals during the application (a maximum of 24 years for retirement eligibility in the same job/organizational position). The educational level requested (application for a doctoral degree is legally restricted), achieving the minimum GPA (14 for a bachelor's degree, 15 for a master’s degree) will also be reviewed at the executive board level, leading to a decision to approve or reject the request, which will be communicated to the human resources and support management and subsequently to the unit for notification to the member.
11- Is a second degree permitted?
According to the board's decision dated 19/02/1400, the application for a second degree is permissible, provided the regulations outlined in the legal amendments to the faculty regulations (conditions specified in the question regarding applying a higher educational qualification) are adhered to.