SLA Promotion of Academic Rank

Process Identification

Process Name: Promotion Faculty Promotion Level

Process Owner (Deputy/Management/Department): Deputy for Educational and Research Affairs of the University (Office of Recruitment of Faculty Members)

Process Goal: Promotion of Faculty Members

Internal and External Units and Related Individuals:

Internal: Faculties and Educational Groups – University Monitoring and Evaluation Office - Student and Cultural Affairs Deputy - Personnel of Faculty Members

External: University of Qom Evaluation Committee

Clients of the Process:Faculty members applying for promotion

Brief Description of the Process:

1-      Receiving the member's promotion file by the Recruitment Secretariat.

2-      Review of the candidate's file by the Recruitment Office and notifying the candidate of any deficiencies.

3-      Request for delivery receipt issuance of the file by the candidate in the erp system and confirmation by the Recruitment Office.

4-      Providing additional documents by the candidate and completing the file.

5-      Request for issuance of completion receipt by the candidate in the erp system and confirmation by the Recruitment Office.

6-      Inquiry from the University Monitoring and Evaluation Unit to check if the minimum score for order, discipline, and quality of teaching has been achieved.

7-      Sending the file to the relevant faculty for review and convening a selection committee.

8-      Inviting three faculty members above the rank of the applicant and experts (proposed referees from the faculty) and holding a meeting of the selection committee.

9-      Referring the applicant's file to the Student and Cultural Affairs Deputy for holding a cultural commission.

10-   Completing the cultural item forms by the Student and Cultural Affairs Deputy.  

11-  Sending the applicant's file after approval at the selection committee to Qom University for review in the specialized commission.  

12-  Placing the applicant's file in line for review in the meeting of the Evaluation Committee upon earning the minimum scores in the specialized commission.

13-  Presenting the file in the Evaluation Committee and sending the result to the university in writing.

14-  Referring the final approval letter from the Evaluation Committee to the Human Resources Management for the administrative process.

15-  Issuing the employment decree based on the received documents.

16-  Sending the contract for the signature of the first party.

17-  Submitting to the Head or Administrative and Financial Deputy for signing the decree or contract.

18-  Approval of the contract by the authorized authority.

19-  Returning the contract to the Financial Affairs Management for salary payment (salary and wage system).

20-  Completion of the process.

Process Inputs: Receiving the member's promotion file by the Recruitment Secretariat.

Process Outputs:Promotion of Faculty Member.

Relationship with Other Processes: -

Duration of Activity: -

Titles of Forms Used:

Receipt of delivery and completion of the file - Identification form for scientific and research articles - Form related to earning minimum scores - Promotion documents and meeting minutes

Systems Used in the Process:Administrative Automation (erp)