The Deputy for Administrative and Financial Affairs of Qom Industrial University elaborated on some of the most important actions in this area during the year 98.
Dr. Marjani, in an interview with the university's public relations, said: In the administrative and financial area, with the support of the esteemed president and university officials, and the hard work of our managers and expert staff, despite all existing obstacles last year, especially under the financial conditions of the country due to unfair sanctions, we were able to carry out fundamental actions in both areas through appropriate planning and adherence to frugality principles. The long-standing deadlocks that had arisen in the employment status of staff were resolved, and in financial matters, in addition to significant repairs and improvements to educational spaces, workshops, and green spaces, we completed a benchmark year in timely payment of ongoing expenses and even some overdue payments from previous years.
He continued to elaborate on the activities of the Administrative and Financial Deputy and referred to the successful performance of the administrative affairs management, listing some of the significant actions in this area for the year 98 as follows:
1) Upgrading and improving the processes of the erp system and all available systems in line with the electronic government
2) Follow-up on completing the entire process of personnel decrees, including signatures, approvals, and implementation of decrees until uploading them to the government system through this means
3) Updating and completing information related to the hes system (employees and faculty members)
4) Issuing personnel decrees for faculty members and non-faculty contractual staff
5) Converting the status of 30 non-faculty members and legal processes, including receiving quotas, follow-ups, and arranging legal sessions to issue the relevant permits
6) Following up and requesting the issuance of employment numbers for 51 faculty members and 28 staff
7) Organizing the university's warehouses and completing the inventory process with accurate statistics from the central warehouse
8) Revising procurement processes and coordinating all purchases through the government procurement system, enhancing productivity and satisfaction
9) Completing all processes and related documents, including minutes, permits, and confirmations for the conversion of 30 non-faculty members to contractual status
10) Following up and requesting the issuance of employee codes for faculty members and contractual staff, and updating and barcoding information and documents based on approved posts
11) Revising the annual evaluation process for employees and the related electronic forms and procedures based on the latest amendments to the non-faculty employment regulations
12) Conducting the annual evaluation of university contract staff for the first time
13) Major repairs and equipping the classrooms of the Faculty of Technical and Engineering, covering an area of 370 square meters and utilizing it
14) Designing and undertaking major repairs on the central administration building of the university, covering an area of 950 square meters
15) Landscaping and tiling the area between the faculties, covering an area of 260 square meters
16) Major repairs to the restrooms for women and men, covering an area of 75 square meters
17) Painting and beautifying the university corridors and premises, covering an area of 1200 square meters
18) Painting the classrooms of the Faculty of Basic Sciences, covering an area of 1400 square meters
19) Launching the air handling system for the Faculty of Technical and Engineering
20) Launching and equipping the boiler room of the Faculty of Electrical Engineering and Computer Science and the Faculty of Technical and Engineering
21) Launching the heating system for the central administration building of the university
22) Preparing plans for the reinforcement of the workshop complex building and selecting a contractor
23) Renovating the green space in front of the cafeteria and expanding the green space at the university in front of the workshop complex
Dr. Marjani further discussed the performance of financial affairs and sequentially outlined the fundamental activities and reforms in this area as follows:
1) Implementing the electronic remittance system
2) Implementing the payroll system
3) Implementing the contracts registration system
4) Implementing the registration system for pension contributions (National Pension Fund and Health Insurance)
5) Closing all miscellaneous university accounts and consolidating in Melli Bank
6) Implementing the electronic deposit system for dormitory deposits (receiving identification and defining accounts in the portal and following up in this regard)
7) Electronifying the request for the refund of dormitory deposits
8) Implementing the debt system for asset claims (Samaad)
9) Establishing the reporting system for the government procurement system
10) Launching the procurement system for the bidding process
11) Obtaining permits and initial actions regarding the sale of a Peugeot 405 and purchasing a Peugeot Pars vehicle
12) Following up and updating the financial systems such as Sanama/Samaad/Sada/... etc.
13) Following up and maximally attracting treasury bond documents, preparing related documents, and sending them to the finance department
14) Updating all information on dormitory deposits and overpayments by students
15) Implementing the information system for employees in the National Pension Fund
16) Electronically enhancing the cash request system for special revenues/ deposit funds/ asset ownership
17) Establishing a system for special revenue accounts and deposit funds with the Central Bank and closing all treasury accounts in the province
18) Selling surplus university assets in several stages
19) Saving on current expenses of the financial management unit by controlling mission levels, overtime, and other overhead costs through merging processes and utilizing the capabilities of internal staff and undertaking remote working for assigned tasks
20) Adjusting and settling the university's past debts related to the municipality, insurance, etc.
21) Developing and issuing guidelines on the amount and method of advance payments, bookings, petty cash, and guarantees
At the end of this discussion, the Administrative and Financial Deputy expressed hope that through cooperation and solidarity of all sections of the university, we would be able to take larger steps towards the progress and development of the university in the new year. He added, "I am confident that the young and committed faculty members and staff of this university can open a new chapter in this regard for students and the people of this country in the year of production leap."